Quote, Reservation & Payment Policies

We believe that weddings should always be important, fulfilling experiences for everyone… especially the bride and groom! We want all of our interactions to be positive, professional, constructive and productive for your planning process, so we’ve put all of the important details about booking and payment on this page for your reference.

Don’t worry… We’re 100% flexible when it comes to your music and timeline preferences and planning needs after we’re booked and confirmed! Because we get hundreds of requests for our services each year, we will always follow these simple rules and policies to ensure a fair chance at booking us for your wedding date, and to provide a professional and predictable experience throughout our relationship.

Because wedding dates in Maine can be highly competitive, especially during peak season (April through November), we operate on a first-come booking system, just like all other professional event vendors.

When you contact us for services, you’ll receive a custom quote for your event based on which DJs are still available, the services you request, the length of your engagement, and the location of your venue. Our most popular package includes five hours of reception service. Quotes may vary based on these factors. If you select additional options like ceremony service, additional time, extended travel time to multiple locations, or multiple sound setups at your venue, those options may increase your quote above our standard package rate. Locations inaccessible by mainland roads, like outlying islands or mountaintop venues, are not eligible for our standard package quotes. Locations or events requiring more than one person to safely provide service may not be eligible for our standard package quotes.

The quote that you receive is valid for thirty days, or until the date is no longer available, whichever comes first. Quotes aren’t finalized until we sign an agreement.

Quotes may change if you change your wedding date, your service preferences, or if the DJ originally quoted to you becomes committed to another engagement before you book the date.

We can’t “hold” dates for anyone without a signed agreement.ย 

Even though we want to make this process as easy and stress-free as possible, we just can’t do this. Because of the volume of requests for the same popular dates each season, we can’t “hold” a date for any potential client. The only way to secure our services is to complete our agreement and pay our retainer. Because of the number of requests we receive, we can’t make any exceptions to this policy. For the most competitive dates on the calendar, it’s not uncommon for multiple parties to speak with us about the same wedding date in the span of just a few hours. The first party to sign our agreement will receive our services on that date.

To book the date with us and confirm your reservation, we require a signed service agreement and retainer payment.

“First-come” means that we will accept the first contract and retainer payment that we receive for any open date. “First-come”ย does not mean that the first party to contact us for a specific date will have first refusal rights for the date. Whoever returns a contract and pays the retainer first will secure our services on each available date. It’s not uncommon for us to provide potential quotes and contracts for the same date to multiple parties. We will always accept the first contract that is returned for each date.

A signed agreement without a retainer payment does not complete our contract to appear at your event.

As indicated in the first term of our contract, retainer payment is required to complete our agreement. If you sign our agreement but don’t pay our retainer fee, your date is still available to be booked by another party. The only way to confirm our reservation and book the date is to sign our agreement AND pay our retainer.

Once a date is gone, it’s gone.

We have multiple DJs available to book, but once they’re all committed to engagements, the date becomes unavailable. We will accept the first contracts that we receive. Simply inquiring about availability or discussing options does not grant you a right of first refusal.

Retainer payment is due at booking, and your balance is due no later than one week prior to our booked engagement.

The balance remaining due on your account after you have paid our retainer fee will be due one week prior to your event date. Payment can be made securely on our website or via check. As indicated in our agreement, we reserve the right to refuse to appear at your event if full payment, including any late fees, is not paid by the date of your event. If your due date passes and full payment is not made, we reserve the right to require payment in the form of a certified check or money order to ensure performance.

We offer two simple payment options for your convenience.ย 

Our standard payment plan requires a $350.00 deposit upon signing our agreement, with the remaining balance due one week before your wedding date.

Our second payment option can spread your balance out over several installments. If you choose this option, we require a $100.00 deposit upon signing our agreement, with recurring monthly payments of $100.00 charged to your credit or debit card, until your balance is paid in full. Your remaining balance (if any), would be due one month before your wedding date, with your final payment.

Even if you don’t choose to utilize the monthly payment option, you can always make a payment any time by logging into your client planning page at https://Clients.MaineMadeWeddings.com.

Because we offer two different payment options to allow for the most flexibility with your planning needs, we do require all payments to be made on time, and we are unable to offer extensions or exceptions to our payment policies for any reason.

Because of the volume of requests for our services and the nature of date-based reservations in the Maine event entertainment industry, we are not able to make exceptions to any of these policies, and we reserve the right to alter or change them at any time.