Frequently Asked Questions ...and answers!

Current view. #BehindTheBooth #DJLife #MaineMadeWeddings

A post shared by Ryan Gavin (@ryangavin207) on

How much does a great DJ cost?

We’re proud to guarantee affordability. Most of our wedding quotes are between $900-$975, some can be lower than $850, and our absolute maximum quote for our standard package is $999. How does it all break down? Here’s a list of services we offer, and what’s included in every package. Our quote for your wedding depends on a bunch of different things. Where is your event located? How many hours do you want us to play music? What day of the week are you planning on? For larger weddings, how many setups will we need? (ceremony venue and separate reception venue, etc.) All of these options factor into the total amount for your quote. Discounted rates are offered at non-peak times (like Sundays and during the winter months). We have options for every budget, and we’re ready to work with you right now. Contact us today for a completely free, no-obligation quote.

Do you have a lot of experience with weddings and events?

Ryan Gavin is a professional broadcaster, and he has been doing events and weddings in Maine for years. Ryan has worked with dozens of clients in every corner of the state, and he’s an experienced event emcee. In addition to providing wedding entertainment, Ryan hosts the #1 show on Maine’s biggest radio station, and has worked on the air at radio stations in Portland, Bangor and Presque Isle. Ryan also hosts corporate, non-profit and charity events for organizations around New England, and he’s part of the team that produces Maine’s wedding shows each spring. We’re just about as experienced as you can get!

What kind of music does Ryan play?

The music that YOU want to hear! Ryan has a huge music library with over 150,000 songs, so we can play top 40, country, rock and roll, alternative, oldies, classic hits, hip hop, rap… and the list goes on. Ryan can also accommodate specific requests before and during your event, but that’s totally up to you. We have the capability to find, download and play music wirelessly, so the answer is always “Yes, we have it!” Want to bring an iPod and plug it in? Go for it! You can have as much or as little control over the playlist as you want. We also offer unlimited consultations and planning sessions before your wedding, so nothing is left to chance. When you book your date with us, we’ll provide you with access to our client portal, where you can browse our entire library and start planning musical selections ahead of time.

Can you provide music and sound at my ceremony too?

Yes! We’re a full-service wedding vendor. In addition to providing entertainment at your reception, we’re also happy to provide music like preludes, processionals, and recessionals at your ceremony, as well as microphones and sound equipment for officiants and participants.

Can Ryan also be an Emcee for my reception?

Yes – that’s a big part of our service. Ryan can make announcements during your reception, serve as a master of ceremonies, and even help you plan the flow of your event ahead of time. We can make announcements paired with entry music, plan musical interludes and features during your program, and more. And best of all, it’s all included with your quote. When you book your date with us, we’ll work with you on details like how you’d like your bridal party to be introduced, what songs should be played at certain points during the reception, and how you would like us to manage the flow of your event. Every detail is totally customizable, and it’s all up to you!

Can you play music during the cocktail hour or during dinner?

Yes. We have an extensive library of light background music, classical, jazz, and other traditional choices to provide background entertainment at certain points during your wedding or reception program.

Does Ryan take requests?

Absolutely, but that decision is completely up to you. If you want your guests to be able to pick the music, Ryan will gladly work requests into the playlist that you have selected. If you want to have total control over what is played, Ryan will politely explain to your guests that music selections have already been made. We take care of music playlists before the big day, so there’s nothing to worry about.

What kind of equipment does Ryan use? Is it reliable?

Absolutely. We use new, industry standard speakers, mixers and computers to deliver the best sound and a great experience for you and your guests. Wireless and corded microphones can also be used. And just in case something happens, Ryan always has backup equipment on site, so the party doesn’t have to stop if something breaks.

Does Ryan have a light show for the dance floor?

Of course! We have several lighting options for different kinds of weddings and venues. For most wedding receptions and parties, we recommend our standard party lighting package to light up the dance floor, and that’s included in your quote. We also offer uplighting in your choice of colors, and bigger systems for larger venues.

When should we reserve a DJ?

As soon as possible! When you confirm the date of your wedding and secure a venue, it’s a good idea to book a DJ before you do anything else. We typically book events anywhere from 6-18 months in advance, but it’s never too late (or early) to call! Fridays and Saturdays during peak spring and summer months fill up fast, so don’t wait. Contact us today to get your quote!

What is the booking process? Can we meet before we agree on hiring Ryan?

The booking process is easy, and Ryan is always happy to meet and talk about all your options before we agree on a contract. Part of our service includes providing unlimited consultations, phone calls, and planning sessions before the big day to make sure nothing is left to chance. As soon as you know you want Ryan on board, contact us to reserve the date!

How much time does it take to set up at the event?

In general, Ryan will arrive about two hours before start time to make sure everything is set up and working properly. We need access to the venue at least 90 minutes ahead of time at the absolute minimum, so keep that in mind if you’re renting a hall or reception area. We always want to make sure everything’s up and running correctly before the party or ceremony begins, so we can guarantee excellent service.

How far will Ryan travel for my event?

We can travel to locations anywhere in New England. Ryan is based in Portland, Maine. Travel is also included in your quote, so unless you want us to fly overnight to an island somewhere, don’t worry about additional travel costs!

What does Ryan need from us on the day of the event?

All we need is a banquet table, access to at least one grounded power outlet (two is optimal), and if your event is outside, some sort of cover from weather (a tent, garage, roof, etc.) When you book us for your event, we’ll make sure we coordinate on every detail, so nothing is unexpected on the day of your wedding.

Do we pay extra for travel, set up time, and break down time?

Absolutely not. Our agreed upon price includes planning, travel, setting up, breaking down, and everything in between.

How long should we book you for? Can you stay longer if the party isn’t over at the agreed upon time?

We recommend a full 5-6 hours for most wedding receptions, and possibly 7 hours for events with more than 200 people. Being rushed on your wedding day is the worst thing in the world, and receptions that run less than 5 hours can feel hurried. Generally, we can stay as long as you need us to, at an additional hourly rate. The best way to avoid going over time is to plan the right amount of time from the outset, and it’s also more affordable if we plan ahead. If time still runs over, overtime can be purchased on an hourly basis at the beginning of each hour. The overtime rate will be outlined in our agreement.

What will Ryan wear to my event?

Whatever you want him to! Unless you tell us otherwise, our dress for weddings is usually business or full formal. We want to fit in with your event.

Do we have to tip the DJ? 

Some guests and clients will include a 10-20% gratuity for an excellent job, but it is not an expected part of our agreement. (We don’t use a tip jar for requests, either!)

How do we pay?

We’ll explain payment options when you contact us to book your date. Generally, a retainer of $350 is due when you reserve Ryan as your DJ (more affordable than the industry-standard 50%), and that serves as a non-refundable deposit to lock us into your date. The remainder of your balance is due one week prior to the day of our booked engagement, or you can choose to pay it all at once. We accept multiple forms of payment, including checks, money orders, credit/debit cards with PayPal securely online, and digital transfers with Google Wallet. We’ll answer any questions you have about payment when you contact us to reserve your date. Need to make a payment online? Access our payment page here.

What if Ryan gets sick or has an emergency on the day of my wedding?

Even though Ryan’s never missed a single event, we’ve got you covered. Our contract agreement has a clause that requires us to provide a solution for you in the unlikely event that Ryan is sick or has an emergency, at absolutely no additional cost. In fact, we’ll also refund you 50% of the total cost as liquidated damages. These details will be outlined in our contract.

Is Ryan insured?

Yes. We carry professional and general liability insurance for all of our events, and can work with you or your venue directly to ensure all potential issues are covered before the day of the event.

Is there any fine print? What about the retainer?

Other than our affordability guarantee, there’s just one thing to keep in mind: Because DJs book so far in the future, all retainers are nonrefundable. This is standard practice in the entertainment industry, and we do it for your benefit and protection. A retainer ensures that Ryan is locked into your event, and guarantees his appearance as your DJ that day. By signing a contract with us and paying a retainer fee, we can’t cancel on you in favor of any other event. If you cancel your event within 180 days, a cancellation fee of 50% of the remaining balance will apply. If you cancel your event within 90 days, a cancellation fee of 100% of the remaining balance will apply. More information about our retainers will be in your contract, and we would be happy to discuss the specifics with you at any time.

When you contact us for a quote, we try to accurately predict your specific needs and requirements to provide a realistic cost estimate well in advance, so you can make the best decisions for your wedding. All our costs are up front, and we do NOT have any hidden or add-on fees or surcharges at any stage in the process. The price we agree upon is what you pay.

Ready to go? We can’t wait to start planning with you! Contact us today for your completely free, no-obligation quote.

Still have questions? Ask Ryan here.

Congratulations, Maggie & Samuel! #MaineMadeWeddings 🎉🎂

A post shared by Ryan Gavin (@ryangavinonair) on